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Dayzen

HRMS feature

Employee onboarding software from offer accepted to activated

Move accepted candidates through Dayzen’s new joiners pipeline, collect pre-onboarding details, activate accounts, and assign welcome SOPs — connecting recruitment to employee records in the same HRMS.

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Dayzen · HRMS
Dayzen product workspace

What is employee onboarding software?

Employee onboarding software manages the path from accepted offer to an activated employee — collecting pre-joining details, tracking stages, and creating access without restarting in a separate tool. Dayzen onboarding runs that journey inside HRMS with a documented new joiners pipeline and optional welcome SOP assignment on activation.

Who this helps

  • HR teams activating new joiners after offers
  • Recruiters handing off accepted candidates
  • Organizations that need welcome SOP compliance on day one

Hire to activate

What Dayzen means by onboarding

In Dayzen, onboarding is the hire-to-activate path after an offer: pipeline tracking, candidate forms, joining confirmation, account activation, and welcome procedure assignment. This page does not claim IT device provisioning or SSO auto-provisioning suites.
Dayzen · New joiners
Dayzen new joiners pipeline

New joiners pipeline stages

HR tracks each candidate through the verified pipeline stages below, with action modals for reviewing pre-onboarding, withdrawing, confirming joining, and sending offers.

  • Offer Sent
  • Offer Accepted
  • Filling Details
  • Submitted
  • Approved
  • Joining Date Set
  • Ready to Activate
  • Activated
  • Withdrawn
Dayzen · Pipeline
Dayzen new joiners pipeline stages
Dayzen · Pre-onboarding
Dayzen pre-onboarding and activation

Activation path

Pre-onboarding, activation, and welcome SOPs

Candidates complete tokenized pre-onboarding forms that can auto-fill the employee add wizard. Activation emails deliver single-use links and temporary password handling. Newly activated employees can receive mandatory welcome SOP assignments with read confirmation tracked in SOP management.
  • Tokenized candidate pre-onboarding portal
  • Activation email and account setup flow
  • Automated welcome SOP assignment on activation
  • Unified new joiners pipeline from offer to activation
  • Candidate pre-onboarding portal
  • Offer send and joining confirmation workflows
  • Auto-fill employee details from pre-onboarding data
  • Activation email and account setup flow
  • Automated welcome SOP assignment on activation

Related reading

Practical process reading for hire-to-activate work.

Keep exploring

Related HR workflows

Onboarding connects hiring, employee records, lifecycle, and SOP compliance.

Recruitment

Jobs, applications, interview pipeline, and offers.

Explore Recruitment

Employee management

Directory and add-employee wizard.

Explore Employee management

Employee lifecycle

Contracts and changes after activation.

Explore Employee lifecycle

SOP management

Welcome SOP assignment and read tracking.

Explore SOP management

HRMS overview

See the full hire-to-exit module set.

Explore HRMS overview

FAQ

  • What is employee onboarding software?

    Employee onboarding software manages the path from accepted offer to an activated employee record — including pre-joining forms, approvals, joining dates, and first-day access. Dayzen onboarding tracks that journey in a new joiners pipeline inside HRMS and can assign welcome SOPs on activation.

  • What stages exist in Dayzen onboarding?

    Dayzen’s new joiners pipeline tracks candidates through documented stages including Offer Sent, Offer Accepted, Filling Details, Submitted, Approved, Joining Date Set, Ready to Activate, Activated, and Withdrawn.

  • Can candidates complete forms before day one?

    Yes. Selected candidates can complete a tokenized pre-onboarding form before activation, reducing re-keying when HR creates the employee record.

  • How does onboarding create the employee record?

    Pre-onboarding submissions can auto-fill the employee registration wizard. Activation workflows then create login access with activation email and temporary password handling.

  • Are SOPs assigned automatically?

    Yes. Dayzen can automatically assign welcome SOP reading material when employees are activated, with read tracking handled in SOP management.

Book a demo to walk through offer-to-activate with your hiring stages.

See Dayzen onboarding after the offer is accepted.

We will map your joining checklist to the new joiners pipeline, pre-onboarding forms, and activation flow.

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