Employee Management
Letters, IDs, and acknowledgements on an employee file
Personnel files hold letters, identity proofs, and acknowledgements. They evidence the record; they are not a substitute for fields.
Dayzen
Employee Management
Employee records, org structure, identity fields, and personnel files.
Employee Management
Preventing duplicate people records at join
Most duplicate employees are created at join: a candidate, a delayed start, or a rehire that nobody searched for.
Dayzen
Employee Management
Active, inactive, and exited employee records
Active means currently employed. Inactive is a reversible pause. Exited means the employment ended — keep the record, change the status.
Dayzen
Employee Management
Transfers and reporting-manager changes without breaking history
A transfer is a dated assignment change. Overwriting the manager without history makes last quarter’s approvals unexplainable.
Dayzen
Employee Management
Keeping the org chart accurate after transfers
An org chart is accurate only if department and reporting line change together, on the transfer effective date.
Dayzen
Employee Management
Collecting PAN, Aadhaar, and bank details with a stated purpose
Collect identity and bank fields only with a stated operational purpose, limited access, and employee transparency — this is not legal advice.
Dayzen
Employee Management
Who updates employee profiles: employee, manager, or HR
Employees can update low-risk contact fields. Managers request team structure changes. HR owns identity, job, and pay-critical fields.
Dayzen
Employee Management
Employee master data versus supporting documents
Master data is searchable fields. Supporting documents prove or illustrate those fields. Do not store the job title only inside a scanned letter.
Dayzen
Employee Management
How to issue employee IDs without creating duplicates
Issue employee IDs from one sequence against one person identity. Rehires and delayed joiners are the usual duplicate traps.
Dayzen
Employee Management
Departments, designations, and reporting lines
Department is where someone sits, designation is the role label, and reporting line is who approves their work.
Dayzen