Checklist
Payroll run checklist
A practical month-end sequence for HR and finance before you confirm a pay run. Use it as a standalone operating checklist. Dayzen notes appear only where product behavior is verified — calculation and payslips, not automatic filing or bank payout.
Before you start
Decide who owns attendance freeze, who owns calculation preview, and who owns statutory filing and disbursement tracking. Those owners may be different people — and filing may live outside your HRMS.
Payroll run checklist
Freeze / confirm attendance and LOP inputs
Close late punches and regularizations. Confirm absences that should create loss of pay (LOP) are approved and final for the period.
Confirm leave outcomes affecting pay
Check unpaid leave, sandwich outcomes if your policy uses them, and any encashment items that belong in this run vs a separate settlement.
Review new joiners and exits in the period
Prorate joiners, stop pay for leavers after LWD, and flag pending FNF items that should not be double-paid in regular payroll.
Earnings and deduction changes
Validate promotions, allowances, bonuses, salary advances, loan EMIs, and one-time deductions entered for the period.
Statutory configuration review
Confirm rates/settings you rely on are current for this period (generic check — formulas and rates are jurisdiction-dependent).
Calculation preview / variance checks
Compare totals to last month, investigate large swings, and sample high-risk employees (new joiners, leavers, high OT, high LOP).
Payslip review sample
Spot-check payslip breakdowns for a few employees before bulk release.
Approvals / lock
Obtain required finance/HR approvals and lock the run so late edits do not silently change confirmed pay.
Filing & disbursement tracking (may be external)
Track government filing and bank payout in whatever system owns those steps. Do not assume payroll calculation software completed them.
Dayzen mapping (verified)
Dayzen’s payroll generation wizard includes attendance/LOP sync, then variable pay handling, preview, and confirm — with PDF payslips and employee document self-service. Use the checklist above for operational discipline; Dayzen does not claim to auto-file returns or disburse salaries.